This policy describes how WGSC will make use of the data we handle in relation to our members. WGSC uses your personal data to manage and administer your membership and your involvement with the club, and to keep in contact with you for these purposes. Personal data of non-members, businesses and other organisations may also be stored to help with the management and running of the clubhouse.

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Where WGSC relies on your consent, such as any consent we seek for email marketing, you can withdraw this consent at any time.

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We collect and process personal data from you when you join and when we carry out annual renewals of your membership.This includes: your name, gender, date of birth, home address, email address, phone number, payment details where you provide these to pay for tickets or membership, and your marketing preferences, including any consents you have given us. Additional information will be generated as part of your involvement with the club such as purchases and account data.

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We process this personal data for the following purposes:

• To fulfil a contract, or take steps linked to a contract: this is relevant where you make a payment for your membership, event tickets, merchandise, or enter a competition. This includes taking payments; communicating with you; providing and arranging the delivery or other provision of products, prizes or services

• As required by the Club to conduct our business and pursue our legitimate interests, in particular we will use your information to manage and administer your membership and your involvement with the club and to keep in contact with you for these purposes; we may choose to send you promotional materials and offers by email relating to similar products and services that you have already bought; we use data of some individuals to invite them to take part in feedback and market research

• Where you give us consent we will send you direct marketing or promotional material by email

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We process the majority of your data for as long as you are an active member of WGSC and for a maximum of 6 years after this. Where we process personal data for marketing purposes or with your consent, we will continue to process the data unless you ask us to stop, when we will only process the data for a short period after this (to allow us to implement your requests). We also keep a record of the fact that you have asked us not to send you direct marketing or to process your data indefinitely so that we can respect your request in future. Where we process personal data in connection with performing a contract or for a competition, we keep the data for 6 years from your last interaction with us. We will retain information held to maintain statutory records in line with appropriate statutory requirements or guidance.